Intenda

1
Featured

Documentation Management

DMS - Documentation Management

If you require further information or would like to speak with someone, please complete the form below:
Email:
Subject:
Message:
Whats next; A B C

DOCUMENT MANAGEMENT SYSTEM – DMS

Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. With the ever changing financial climate, technology and business requires a system that can evolve with the organisation which is crucial.

Now there is an increased requirement to comply with regulations, audit requirements, to integrate with other systems, even complicated and expensive mergers. Intenda’s DMS has been developed and built on our revolutionary Devolution Platform, this allows us the flexibility to take into account all of those eventualities, or as far as humanly possible.

 

   

FEATURES:  
  • Centralised Document/Template System
 Virtual centralised location, document stores could actually be in many geographical locations.
  • 100% Browser Based
 Supported Browsers are Chrome, Firefox, IE7 and above
  • Version Control
 Documents checked out and changed will automatically be assigned a revised revision number when checked in.
  • Audit Trail
 Ability to see when and who changed a document.
  • Virtual Folders
 Ability to create virtual folders and sandbox (Personal area)
  • Naming Standards
 Enforce Company naming standards if required
  • Store Any File Format
 Any format of file can be loaded/stored
  • Scan Documents / Text Stripping
 Documents scanned OCR (Optical character recognition) and text stripped allowing the same search functionality as a normal document.
  • Company templates logo replacement
 Update your company logo in your master templates
  • Document Text Searching
 Search for any text string within a single or many documents, Body or Title
  • Index-Field Searching
 Search for the case or label assigned to the document
  • Wildcard Searching
 You can’t remember the full word, then use *.wild
  • Search by Date
 Search between dates or a specific date
  • Process/Approval Based
 Documents can be approved before the next stage
  • Profile/Role Based Permissions
 Users will only have access dependant on their role
  • Cloud Hosting Available
 SAAS (Software as a Service), Cloud or behind your own firewall
  • Transactional Based Linking
 Link with Accounting, Financial Applications, Communication System etc
  • Seamless integration capabilities
 With the use of web services this allows the integration with 3rd party applications
  • Document Store Security
 Document requests only accepted from IP defined server/s
  • Archiving
 Admin defined, single server or many, within network or/and cloud
  • Maximum document and store size
 User defined
  • Automated store creation on overflow
 User defined


Example diagram of DMS